Administration

Administrative Assistant Resume Example and Writing Guide

Admin roles are about reliability and organisation. A strong resume shows the tools you use, how much you juggle, and the processes you improved.

Paste a administrative assistant job posting and get a tailored resume in about 30 seconds.

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Resume summary example

Replace everything in [brackets] with your own details. Keep it to three or four lines and make every claim one you can back up.

Administrative assistant with [X] years of experience supporting [executives/teams] in [industry]. Skilled in [Microsoft 365, scheduling, document control]. Known for [reliability, organisation].

Skills to put on a administrative assistant resume

Hard skills

✓Calendar and travel management
✓Microsoft 365 / Google Workspace
✓Document preparation
✓Data entry
✓Filing and records
✓Invoicing and expenses
✓Meeting coordination
✓Front desk and reception

Soft skills

✓Organisation
✓Discretion
✓Communication
✓Prioritisation
✓Initiative

Only list skills you genuinely have, and put the ones the job posting asks for first.

Keywords recruiters and ATS look for

Use the exact wording from the job description where it is true for you. These terms come up often in this field:

calendar managementschedulingMicrosoft Officedata entryrecord keepingtravel arrangementsconfidentialityoffice administration

Bullet point formulas

Start with a strong verb, say what you did, and finish with the result. Fill in your real numbers. If you do not have a number, describe what changed instead.

Managed the calendar and travel for [number] senior leaders, coordinating [number] meetings per week.
Prepared [documents] for [audience], reducing errors in [process].
Streamlined [filing/booking process], saving [time] per [period].
Handled [number] calls and emails per day for [team].