How to Write a Cover Letter in 2026: Structure, Examples and Tips
A cover letter is your chance to explain why this role and this company, in your own words. It does not repeat your resume. It connects the two, so the reader sees why you are a fit before they open the rest of your application.
·6 min read·ImprovedCV Team
The structure
- Greeting: use a name where you can find it. Otherwise, Dear Hiring Team.
- Opening: say the role you are applying for and one sentence on why you are a strong fit.
- Middle: two short paragraphs. Pick two or three things the job needs and show evidence from your experience.
- Why this company: one or two sentences that show you have done your homework.
- Close: say you would welcome a conversation and thank them.
An example you can adapt
Dear Hiring Team, I am applying for the [role] position at [company]. With [X] years of experience in [field], including [achievement], I believe I can help [team] achieve [goal]. In my current role at [company], I [result]. I was particularly drawn to [company] because [specific reason]. I would welcome the chance to discuss how I can contribute. Thank you for your time. Kind regards, [Name]
Length and tone
Aim for 250 to 350 words, never more than one page. Write the way you speak at your best: clear, specific and professional. Avoid clichés such as I am a hard-working team player.
Mistakes to avoid
- →Repeating your resume line by line.
- →Sending a generic letter with another company name left in.
- →Starting every sentence with I.
- →Spelling the company or hiring manager's name wrong.
- →Being negative about a previous employer.
Generate a tailored cover letter from your resume and the job posting
Get started freeFrequently asked questions
Do I need a cover letter if it is optional?
If you can write a good, tailored one, yes. It can set you apart. A generic one is worse than none.
Can AI write my cover letter?
AI can give you a strong first draft based on your resume and the job. Always read it, edit it and make sure every claim is true.